Payroll Reconciliation services

Payroll reconciliation explains differences between approved payroll, accounting entries, payment files and employee or statutory deductions.

Business owners and functional leaders responsible for a defined operating, technology or people-management requirement can use this service to clarify a particular issue. A useful starting question is: “Why should payroll be reconciled after approval?” Begin with the facts behind that question rather than assuming that a standard package will resolve it.

The engagement can cover the following workstreams. The proposal specifies which apply to your matter and what evidence or specialist input is needed.

• Match payroll totals to bank payments.
• Reconcile deduction and liability balances.
• Review adjustments and employee exceptions.

Start with the records below where available. They help establish the facts before a more specific checklist is agreed.

• Payroll registers.
• Bank files.
• General ledgers.
• Deduction schedules.

Provide the relevant entity, transaction or reporting period and any existing notice or deadline. Identify missing or inconsistent records so they can be addressed explicitly.

An approved payroll file can still differ from actual payments; reconciliation should include unpaid, reversed and duplicated items.

1. Define the question: match payroll totals to bank payments, using the available payroll registers and the facts you provide.
2. Examine the evidence: reconcile deduction and liability balances. Record unresolved information and the assumptions that affect the analysis.
3. Agree the action: review adjustments and employee exceptions. Set the required deliverables, responsible owners and any follow-up or external dependency.

The proposal for Payroll Reconciliation services sets out the analysis, documentation or coordination deliverables and the work you retain. The availability of payroll registers, bank files, general ledgers and deduction schedules affects readiness and the amount of follow-up needed. Fees and the working schedule are agreed after that initial assessment. Any required independent report, legal representation or authority application is identified as a separate responsibility where relevant.

• Payroll Compliance Services
• Account Reconciliation Services
• Employment Tax & Payroll Advisory
• Business Process Optimization

Share a short summary of your Payroll Reconciliation services requirement and the records already available. BIATConsultant can assess the proposed scope and explain the next steps.

• Request a Payroll Reconciliation services consultation
• About BIATConsultant