Keep corporate decisions, records and filings aligned. Choose monthly Company Secretary support or hourly advice for a specific governance requirement.
Choose ongoing monthly support or a focused hourly consultation.
A recurring advisory relationship built around an agreed workload, review rhythm and written scope.
Focused professional input for a specific question, document or business decision.
Fractional CS services give your business access to Company Secretary expertise for an agreed portion of time and a defined corporate governance scope. A monthly contract supports recurring company-law and secretarial requirements. An hourly consultation addresses a particular corporate action or compliance question. The model helps businesses organise professional support around their workload and stage of development.
An agreed monthly engagement can include maintaining a corporate compliance calendar, preparing meeting documentation, reviewing statutory registers and coordinating information for specified ROC filings. The scope may also address shareholding changes, director-related records and follow-up on outstanding secretarial matters. Each deliverable should be tied to an owner, an information deadline and the relevant company action.
Regular reviews help management see what is due, what information is missing and which decisions need approval. The working arrangement should state meeting frequency, included time, entities covered and responsibility for signing or submission. A monthly relationship is particularly useful when company activity changes throughout the year, rather than only around annual filing dates. Additional transactions can be quoted separately.
Hourly advice is useful when you need to understand the steps associated with a proposed corporate action. Questions may concern director changes, share transfers, capital changes, meeting procedures or the records needed before an agreed filing. Provide the relevant constitutional documents, current company information and a clear description of the proposed decision before the session.
A consultation can identify the approvals, documents and sequencing that require closer review. It should not be assumed to include drafting every resolution or completing every filing. The fee estimate should explain preparation, consultation and any written follow-up. If implementation requires a broader assignment, the additional scope and professional responsibilities are agreed before proceeding.
Corporate documentation should reflect what the company actually decided and when. An agreed scope can help prepare agendas, notices, draft resolutions and minutes, while tracking information needed to update registers and complete applicable filings. Company representatives must supply accurate facts, obtain the required approvals and confirm the final records. Professional support organises the process rather than inventing a record of events.
The approach is especially valuable when operational teams are moving quickly. A financing decision, change in directors or new shareholding arrangement may involve several dependent steps. Keeping a clear tracker links the action to its documentation, filing status and supporting evidence. Specific certification, attestation or secretarial audit requirements are assessed separately and handled by eligible professionals under an appropriate engagement.
Investors and counterparties often expect a coherent corporate record. Fractional CS support can help identify gaps in historical approvals, ownership records and filing evidence before a diligence exercise. The objective is to understand the position, prioritise corrective work and coordinate the documents required for the next transaction. Historical issues need factual review; a retainer does not automatically resolve them.
Consider a growing company preparing to issue shares. An hourly consultation can outline the approvals and records to examine. A monthly engagement can coordinate a continuing calendar of governance work alongside that transaction, if included in scope. Legal advisers review contractual rights, CA advisers examine financial or tax questions, and CS professionals address the corporate process within their assigned responsibilities.
Some companies must appoint a whole-time Company Secretary under the applicable Companies Act framework and rules. An external monthly consultancy contract does not satisfy that requirement simply because it includes regular advice. The company should check its current applicability before selecting the engagement model, especially as its capital, listing status or other circumstances change.
A monthly fee depends on entity count, company activity, record condition, expected meetings and the complexity of planned corporate actions. The contract should state the included allocation, deliverables, response expectations, additional work process and renewal terms. An hourly proposal should identify the consultation agenda and estimated review time. Statutory fees, additional filings and specialist assignments should be identified where relevant.
Initial records may include incorporation documents, constitutional documents, master data, registers, prior meeting records, filing acknowledgements and current shareholding details. Agree who can instruct the adviser, who approves documents and how confidential records are shared. Timely management information matters because professional support cannot complete an accurate record from incomplete facts or unsigned decisions.
A coordinated relationship can bring legal, financial and governance issues into the same planning conversation. It is useful when a transaction crosses disciplines, but the combined proposal should still distinguish each professional's work. Shared calendars and agreed communication help avoid inconsistent information and make dependencies easier for your team to manage.
Tell BIAT about your company, immediate compliance concerns and planned corporate actions. If you want monthly CS support, describe the recurring workload and existing internal resources. If you need an hourly consultation, identify the specific question and deadline. The initial discussion leads to a scoped proposal, a practical priority list and clarity on whether additional statutory appointments or separately commissioned work are necessary.
Explore complementary support: Fractional Legal Consultancy . Fractional CA Services .
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Professional reference: Companies Act — Section 203, ICSI e-book
No. An outsourced fractional arrangement does not replace a legally required whole-time appointment. Your company must assess current applicability and comply with the relevant appointment requirements separately.
